Project Assistant

Position Title: Project Assistant 

Duty Station: Yerevan, Armenia 

Classification: General Service, G-4 

Type of Appointment: 6 months with possibility of extension. 

Estimated Start Date: As soon as possible 

Closing Date: February 8, 2025

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: 

Under the overall supervision of the Head of Office (HoO) in IOM Armenia and direct supervision of the Programme Officer; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate is responsible for performing the project implementation support tasks of the IOM Mission in Armenia.

Core Functions / Responsibilities: 

1. Assist in the implementation and monitoring of project activities. 

2. Retrieve, compile, summarize, and present information/data on specific project topics. 

3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 

4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc. 

5. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor. 

6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 

7. Organize meetings, workshops and training sessions. 

8. Respond to general information requests and inquiries; set up and maintain files/records. 

9. Perform other related duties as assigned.

Required Qualifications and Experience: 

Education 

• School diploma with four years of relevant experience; or, 

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience. 

Experience 

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and, 

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

Skills 

• Proficiency with Microsoft Office applications, including Excel, PowerPoint, Word etc. 

Languages 

For all applicants, fluency in Armenian and English is required (oral and written). 

Desirable: Working knowledge of Russian

Required Competencies: 

The incumbent is expected to demonstrate the following values and competencies: 

VALUES - All IOM staff members must abide by and demonstrate these five values: 

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. 

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. 

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 

Courage: Demonstrates willingness to take a stand on issues of importance. 

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators 

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. 

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. 

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. 

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other: 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable. 

Applications without mentioning the position title on the subject line will be disregarded. Also, please ensure that your application is complete with the mentioned documents. As a rule, candidates who have not properly submitted their application with required documents will be excluded from consideration.

How to apply: 

Interested candidates are invited to submit their applications as follows by February 8, 2025 at the latest: 

Internal Candidates: View the internal job posting 

External Candidates: View the external job posting 

Only shortlisted candidates will be contacted.