Senior Resources Management Assistant

Position Title: Senior Resources Management Assistant 

Duty Station: Yerevan, Armenia 

Classification: General Service, G-6 Type of 

Appointment: Fixed term, one year with possibility of extension 

Estimated Start Date: As soon as possible 

Closing Date: 29 January, 2025

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

Context: 

Under the overall supervision of the Head of Office (HoO) in IOM Armenia, Yerevan and direct supervision of the Resources Management Officer (RMO); and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in IOM Armenia Country Office.

Core Functions / Responsibilities: 

1. Provide overall support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities; 

2. Assist with the monitoring of and process and reconcile financial transactions and payments to staff and suppliers in a timely manner, maintain financial records using the IOM Enterprise Resource Planning (ERP) System in line with IOM financial regulations; 

3. Assist in the monitoring of budget versus actual financials for the operational activities of the Regional Office or Country Office; 

4. Review validity checks on monthly payroll projectization results of the Regional Office or Country Office; 

5. Review the imprest accounts and guarantee the safe custody of all available cash; 

6. Contribute to the preparation of the Regional Office or Country Office monthly accounts closure in compliance with the accounts closure checklist; 

7. Contribute to the preparation of budgets and accounting, financial, statistical and donor reports complying with relevant donor requirements; 

8. Maintain a filing system and ensure that all RMU documents and paid vouchers are properly filed and updated in the order in which they are entered in PRISM;

9. Validate that all Travel Authorizations are duly completed before staff are authorized to travel and validate that all TAs and expense claims are duly completed and all supporting documents are attached prior to dispatch for computation and reimbursement; 

10. Provide general guidance and oversight on accounting, financial policies and procedures to the Regional Office or Country Office Units as required; 

11. Assist with the management of the office asset inventory in line with IOM Assets inventory policy and maintain an updated asset inventory report; 

12. Oversee procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines; 

13.Liaise with the Regional Offices, Country Offices, MAC and PAC with regard to the financial and administrative activities as required;

14. Perform other duties as may be assigned.

Required Qualifications and Experience 

Education 

• University degree in Accounting, Commerce, Business Administration with four years of relevant professional experience; or 

• High school diploma with six years of relevant professional experience, 

• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience 

• Experience in financial administration including financial management, accounting and budgeting; 

• Experience in human resources, procurement and logistics; 

• Experience using an Enterprise Resource Planning system: 

• Experience working in an international organisation an advantage.

Skills 

• High level of computer literacy, good knowledge of MS Office, in particular in Excel 

• Excellent oral and written communication skills 

• Ability to work with national and international institutions; 

• Ability to prepare clear and concise report; 

• Demonstrated ability to and exercise sound judgment; 

• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and, 

• Knowledge of SAP highly desirable.

Languages 

For all applicants, fluency in Armenian and English is required (oral and written). 

Working knowledge of Russian is desirable.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies: 

VALUES - All IOM staff members must abide by and demonstrate these five values: 

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. 

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. 

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 

Courage: Demonstrates willingness to take a stand on issues of importance. 

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 2 

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. 

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. 

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. 

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable. 

Applications without mentioning the position title on the subject line will be disregarded. Also, please ensure that your application is complete with the mentioned documents. As a rule, candidates who have not properly submitted their application with required documents will be excluded from consideration.

How to apply: 

Interested candidates are invited to submit their applications as follows by January 29, 2025 at the latest:

− Internal Candidates: View the internal job posting 

− External Candidates: View the external job posting 

Only shortlisted candidates will be contacted.

Posting period:

From 15.01.2025 to 29.01.2025